Technical Writing – How to Use a Concordance File to Index Your MS Word Technical Document?Technical Writing – How to Use a Concordance File to Index Your MS Word Technical Document?

You can make files for your MS Word specialized records by two strategies: 1) Manual, and 2) Automatic (Concordance) strategy. In this article we will concentrate on the concordance technique.

This discount technique comprises of revealing to MS Word which words to search for in the report and which file passages to label them with.

For instance, you can disclose to MS Word to look for each example of the words “interruption” and “access” and label them both with the list passage “security.” thus, the record section “security” will be trailed by the quantities of pages where the words “interruption” and “access” show up.

For this strategy you have to make a straightforward “Concordance Table” with just two sections. On the LEFT segment, type in every one of the words that you should be mapped to a file passage. On the RIGHT section, type in the record passage to point to the comparing word on the LEFT segment. You are in actuality mapping all the left section passages on their right side segment reciprocals.

In the wake of completing your “Concordance Table” spare it. At that point select Insert > Reference > Index and Tables… from the fundamental menu to show the Index and Tables screen.

Snap AutoMark catch to show the hunt box. Peruse to your spared concordance record and select and click OK. This will cause MS Word to increase your report by appending ordering labels to each word you’ve determined in the LEFT section of your table.

Spot your cursor where you need your Index to show up.

Return to your Index and Tables exchange box. Make all the designing determinations you like and snap the OK catch to make your Index. Get More Information about como hacer un indice en Google Docs

Alert: Always tag and make a COPY of your unique record to produce your Index since MS Word makes a great deal of in the background code while gathering the Index. What’s more, most exceedingly awful of it is, in the event that you endeavor to change your Concordance File or alter your archive and after that recover the Index, MS Word does not supplant the old ordering labels with the new ones yet ADDS an entirely different arrangement of labels. Consequently I suggest you keep numerous duplicates of your unique archive record and aggregate your new index(es) on those different duplicates.